Who sees this: All users · Works with: Google Meet, Microsoft Teams, Webex, Zoom
How Kaizan AI decides to join
Kaizan checks each meeting in your calendar against your settings and your organisation's settings. If the meeting matches, Kaizan AI joins at the start time. You can tell it to join early. See Choose which meetings Kaizan AI joins.
Kaizan AI joins once for each meeting, not once for each person. Everyone from your organisation on the invite gets the same summary.
See which meetings Kaizan AI will join
Select My Calendar.
Look at your week. Each meeting shows whether AI is on or off.
Result: During a live call, the status in the top bar changes to AI in meeting.
What other people on the call see
Kaizan AI shows in the participant list with your organisation's name and image.
It posts a message in the meeting chat to say that it is recording. Your admin can change this message. See Tell people Kaizan AI is recording.
The meeting host can remove Kaizan AI from the call at any time.
What Kaizan AI records
Video and audio. Your admin can set it to audio only.
Kaizan AI leaves the call after 10 minutes of silence.
If nobody speaks, the call shows No audio recorded.
After the call
Kaizan files the recording, transcript and summary into the right client folder. You get the summary by email.
Note: If the host does not admit Kaizan AI into the call, Kaizan does not record it. To record these calls, use the Kaizan desktop app. See Record calls with the desktop app.