Who can do this: All users. Your settings affect only you.
Open My Profile
Open the profile menu and select My Profile.
Profile tab
Check your Full name, Timezone, Job title and Language.
Kaizan uses your timezone for meeting times and for your daily prep email.
Kaizan uses your job title when it writes emails for you.
Your Language changes only what you see in Kaizan. Your organisation's language controls what clients see, for example drafted emails, briefs and summaries.
AI Assistant tab
Turn on Meeting assistant.
Under meeting types, choose Client meetings, Internal meetings and Other meetings.
Under meeting platforms, choose Google Meet, MS Teams and Zoom. Webex has no option here yet, but Kaizan AI still joins Webex meetings.
Optional: turn on Join meetings early.
Result: Kaizan AI joins only the meetings you chose.
Note: Your admin's settings come first. Therefore if your admin turned off a meeting type, such as "Other" meetings, this will overrule your setting. You can still send the
My Voice tab
See and change how Kaizan AI writes as you. See Write emails in your own voice.
Sync & Notifications tab
Connect your calendar and inbox, and choose your emails. See Connect or disconnect your calendar and inbox and Choose which emails Kaizan sends you.
Apps tab
Connect personal tools, for example Google Calendar or Google Docs, so Kaizan AI can use them in chat. You can also find the steps to connect Kaizan to an AI assistant such as Claude, ChatGPT, or Gemini via "Connect Kaizan to your LLM of choice".